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Print workflow

A clear path from calculation to collection.

Each stage has a purpose: configure once, calculate transparently, carry approved information forward and keep the payment position visible.

  1. 1

    Configure

    Set the dependable source data

    Create active customers, products and production masters. Product configurations define the papers, sizes, colours, print colours, lamination, binding and extra work that belong to that product.

    • ✓Master data is reusable
    • ✓Inactive choices stay out of new work
  2. 2

    Calculate

    Choose a viable production route

    Enter the quantity and configured attributes, then calculate. PRINZO checks the relevant product dimensions, paper orientation, machine feed and gripper limits before exposing UPS, outs, sheets, impressions and individual costs.

    • ✓Breakup shows formulas and selections
    • ✓Production must be complete before save
  3. 3

    Estimate

    Save the commercial offer with context

    Select the customer, review the calculated unit and line price, add the description, discount, other charges and GST treatment, then save a draft estimate with the selected attributes attached.

    • ✓Server recalculates document totals
    • ✓Production snapshot stays with the line
  4. 4

    Order

    Turn approved work into an operational job

    Convert the estimate rather than typing it again. The order keeps the source relationship and can hold mock and corrected artwork for production follow-up.

    • ✓Source document remains traceable
    • ✓Attachments stay with the order
  5. 5

    Invoice

    Bill one order or consolidate eligible work

    Create an invoice from an order, or group eligible orders for the same customer. Organisation, customer, GST and item information are preserved for a clear A4 print.

    • ✓CGST/SGST and IGST remain explicit
    • ✓Advances contribute to the payment position
  6. 6

    Receipt

    Allocate money and close the loop

    Choose the customer and one or more eligible documents. The receipt form shows combined balance, amount already received and the projected remaining balance before the payment is saved.

    • ✓Allocation cannot exceed the linked balance
    • ✓Paid and partial status stays current

Designed for hand-offs

Less re-entry. More continuity.

Conversions preserve relationships between commercial stages, while production and tax snapshots protect the context of the original document.

Estimate

Commercial intent

Order

Production intent

Invoice

Billing record

Receipt

Payment record

One secure sign in for every role.

Members and administrators use the same sign-in page, then continue to the workspace for their role.

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